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Trust Your Gut & QuickBooks - A Bookkeeper's Tale

bookkeeper Jun 17, 2025
coffee cup with napkin that says trust your gut and your quickbooks

Eric didn’t think much about his bookkeeping, he never looked at his books but everything started slipping.

He ran a successful landscaping company with 8 employees, 6 trucks, and steady revenue. On the surface, things looked smooth. The trucks were moving. The jobs were booked. The money was flowing.

But behind the scenes?

Payroll caused panic every other week. Vendor invoices were a struggle to pay. Eric often paid them with deposits that came in from new jobs. Vehicle maintenance was always “next month’s problem”, which was starting to get really scary.

He wasn’t ignoring his QuickBooks on purpose. He just didn't think the answers were in the reports. He figured everything he needed was to just make ONE MORE SALE and then things would be fine.

Here's a tough lesson and maybe a mindset shift?
When you don’t have your numbers, you rely on your gut. And to be honest? Most business owners love it that way. But a job feeling profitable isn’t the same as your business being profitable.

Eric told me, “I go off instinct. I just know when things are good and the job is profitable.”
But the truth is, his numbers told a very different story:

• Two of his trucks were running at half-capacity and losing money every single day
• Materials for 10 jobs had increased by 33%, but he hadn’t raised his clients rates
• His auto insurance went up 20%, and he missed the email from his broker, so it wasn’t built into his pricing

We found all of this when we took over his bookkeeping, tracked every category of spend, and broke down his margins by each truck. He was shocked to see where the leaks were, and relieved to finally see what he needed to start being profitable.

Gut checks can guide your heart. But your bookkeeping? It protects your business.
A job feeling profitable isn’t the same as your business being profitable.
Let our Done For You Bookkeeping give you the clarity, consistency, and control your business deserves.

We don’t just balance books.
We give you a real-time view of your business model, so your cash flow will flowwwwww!

👉 Hire us for Done For You Bookkeeping and finally see the full picture.

Lub you,
Crystal 🦄

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